West Virginia University hiring (Hybrid) Grants Administrator - Office of the Dean, Eberly College of Arts & Sciences in Morgantown, West Virginia, United States | LinkedIn (2024)

The Office of the Dean in the Eberly College of Arts and Sciences at West Virginia University is currently accepting applications for a Grants Administrator.

About The OpportunityWorking within the Eberly College Research Office, this position will be responsible for providing daily pre-award grants administration services to members of the College. The position will include pre-award proposal development and submission of any federal or private funding, along with training for diverse audiences. The position will also assist with special initiatives from the Eberly College Research Office.

BenefitsWe strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits.
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What You'll Do

• Lead the preparation of proposals with varying levels of complexity from initiation through submission.
• Interpret complex funding opportunity announcements and prepare grant applications and budgets compliant with agency requirements and Office of Management and Budget (OMB) administrative requirements and cost principles.
• Develop detailed budgets for grant applications with optimal prospects for success and ensure that budgets are accurate before submission to approving agents.
• Provide professional technical writing review, edits, and/or makes changes to proposals.
• Initiate and complete online grant applications in institutional systems (such as WVU KC+) and online sponsor portals (research.gov, grants.gov, ASSIST, etc.).
• Complete complex online forms, compile biographical sketches and other supporting documents, and upload these documents into internal and external submission systems.
• Provide professional guidance to faculty in identifying current agency funding opportunities and advise faculty and researchers on searching/selecting grant opportunities that fit within their research.
• Provide leadership in identifying faculty grantsmanship opportunities with the identification, development, and presentation of funding opportunities for college faculty and researchers.
• Build and maintain expert knowledge of federal, state and funding agency policies that are critical for successful grant applications and proposal submissions, as well as institutional rules and policies.
• Advise/educate faculty on area of expertise as it applies to pre-award processes.
• Develop regular email newsletter announcements to be distributed to faculty and researchers.
• Work independently to implement a variety of correspondence and special projects.
• Provide faculty training on appropriate pre-award procedures and advise on policies and procedures
• Provide and assist with training sessions on funding process, writing strategies, time management, technical report development etc.
• Develop and maintain expert database of faculty biosketch/research profiles conducted by faculty across the college
• Assist the Associate Dean for Research and Graduate Education and the Director of Pre-Award Grant Services with other projects as needed.

EducationMaster’s Degree in a related field or an equivalent combination of education and experience.

ExperienceMinimum of three (3) years of grants administration and/or grants management experience, preferably in higher education.

Knowledge, Skills, And Abilities

• Excellent verbal and written communication skills.
• Ability to work independently and carry out assignments accurately and thoroughly with minimal/no supervision.
• Experience with Pre-Award Grants administration including working with proposals and sponsored projects.
• Experience and advanced knowledge of software including Microsoft Word, Excel, and Adobe Acrobat.
• Ability to read and interpret complex written information.
• Knowledge of various grant proposal application processes.
• Ability to perform financial calculations, prepare budgets, and present numerical data effectively.
• Ability to gather and analyze information, identify problems, develop alternatives, and use reason even when dealing with emotional topics.
• Ability to promptly respond to needs and requests for service and assistance.
• Demonstrated experience managing multiple concurrent projects and meeting deadlines.
• Ability to provide, solicit, and apply feedback and build goodwill through balanced contributions, positive approach, respect, and support of others.
• Ability to participate in meetings, listen, and get clarification when needed.
• Ability to respond and speak clearly and persuasively in positive and negative situations.
• Ability to align work and develop strategies to meet organizational goals.
• Willingness to improve and promote quality and uphold organizational expectations and values.

Preferred Qualifications

• Certified Research Administrator (CRA) Certification

About WVUAt West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU’s academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Job PostingJul 15, 2024

Posting ClassificationNon-Classified

Exemption StatusExempt

Benefits EligibleYes

ScheduleFull-time